It is the Company’s policy that there should be no discrimination, harassment or less favourable treatment of any employee or job applicant, either directly or indirectly, on the grounds of colour, race, nationality, ethnic origin, religion or belief, sexual orientation, gender, gender reassignment, marital, or family status, disability, trade union membership or activity, or age.
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The Data Protection Officer / GDPR Owner is the owner of this document and is responsible for ensuring that this procedure is reviewed in line with the review requirement for GDPR.Ĭalex UK Ltd is committed to providing equal opportunities in employment and to creating an inclusive working environment, where you are encouraged and assisted to reach your full potential.
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Note that data may not be altered or destroyed in order to avoid disclosing it.ģ.7 The Data Protection Officer / GDPR Owner is responsible for reviewing all provided documents to identify whether any third parties are identified in it and for either excising identifying third party information from the documentation or obtaining written consent from the third party for theirģ.8 If the requested data falls under one of the following exemptions, it does not have to be provided:ģ.8.4 Confidential references given by Calex UK (not ones given to Calex UK)ģ.8.5 Information used for research, historical or statistical purposesģ.8.6 Information covered by legal professional privilegeģ.9 The information is provided to the data subject in electronic format unless otherwise requested and all the items provided are listed on a schedule that shows the data subjects name and the date on which the information is delivered.ģ.10 The electronic formats used for responses to SARs are: Collection will entail either:ģ.5.1 Collecting the data specified by the data subject, orģ.5.2 Searching all databases and all relevant filing systems (manual files) in Calex UK, including all back up and archived files, whether computerised or manual, and including allĮ-mail folders and archives Document reference: CX2001 – AUG 2018ģ.6 The Data Protection Officer / GDPR Owner maintain a record of requests for data and of its receipt, including dates. There are no circumstances in which an extension to that one month will be provided, and failure to provide the requested information within that one month is a breach of the GDPR.ģ.5 The SAR application is immediately forwarded to the Data Protection Officer / GDPR Owner, who will ensure that the requested data is collected within the time frame. Note that the data subject is entitled to ask for all data that Calex UK holds, without specifying that data.ģ.4 The date by which the identification checks and the specification of the data sought must be recorded Calex UK has one month from this date to provide the requested information. The Data Protection Officer / GDPR Owner is responsible for the application and effective working of this procedure, and for reporting on Subject Access Requests (SARs).ģ.1 Subject Access Requests must be made using the Subject Access Request form.ģ.2 The data subject must provide evidence as to identity, in the form of a current passport, driving license, birth certificate, and the signature must be cross-checked to that on the application form.ģ.3 The data subject must identify the data that is being requested and where it is being held and this information must be shown on the SAR application form.
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